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Open RDI at Haaga-Helia: Self-archiving

Self-archiving on Theseus

Theseus includes theses, publications and self-archived articles of Finnish Unversities of Applied Sciences (UAS). Theseus is an open repository maintained by UAS libraries, where articles can be found easily and long-term preservation is guaranteed. Theseus meets research funders' requirements for open access publishing.

Open Access Statement by Arene

The Rectors’ Conference of Finnish Universities of Applied Sciences Arene issued an Open Access Statement in October 2009. After 1 January 2010, the Universities of Applied Sciences (UAS) will  require all teachers and researchers who work at the UAS universities to save a  copy of their  research articles published  in scientific  publications,  or  a  university  publication series, in  the open electronic library Theseus. The statement recommends the use of those publication channels that follow an open publication policy. It is also recommended for copies of  articles published before 2010 to be self-archived.


Self-archiving process

Peer-reviewed publications of Haaga-Helia personnel are self-archived on Theseus by Haaga-Helia library.

When your article has been published, report it on JUSTUS service. Send a final draft or otherwise final version of the article without the publisher's layout or logo to antti.nyqvist@haaga-helia.fi. 

The final peer reviewed version without publishers layout is often called Final draft, Post-print or Accepted Author Manuscript (AAM).

Take care of the following before you send the article:

  • Potential other authors have given permission for self-archiving.
  • You have copyright or permission to publish for all images, tables, etc. included in the publication.

Library will take care of the following:

  • Library verifies publisher's policies and requirements for self-archiving.
  • Library requests the author to send an alternate version for self-archiving, if necessary.
  • Library takes care of self-archiving the publication to Theseus and adding the required embargo.

Social networking services used by researchers

Does sharing an article on ResearchGate or  Academia.edu qualify as self-archiving?

No. There are challenges with these social networking services. Long-term access and storage cannot be guaranteed nor are the articles as easy to search for as on institutional repositories.

Benefits of self-archiving

- Self-archiving enhances the visibility research publications and increases the amount of citations
- Researcher can link publications to his/her website or share them on social media
- It is easy to share links with students and students have easy access to the publications
- Self-archiving ensures long-term storage of the publication

N.B.! Self-archiving an article on Theseus doesn't affect copyright. Copyright remains with the author, it is not transferred to the repository.

Publisher policies for self-archiving

On SHERPA/RoMEO you can check scientific journals' and publishers' copyright policies and approach to self-archiving. Search by publisher or journal name or ISSN of the journal. Publishers' and magazines' position on self-archiving is shown with colour codes

ROMEO colour - Archiving policy

green - can archive pre-print and post-print or publisher's version/PDF
blue - can archive post-print (i.e. final draft post-refereeing) or publisher's version/PDF
yellow - can archive pre-print (i.e. pre-refereeing)
white  - archiving not formally supported

Research funders' self-archiving policies

SHERPA/JULIET: use this service to check funders' policies for self-archiving.