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Using e-resources in teaching: Copyright and licences

Instructions for using copyright-protected materials

Instructions on using copyright-protected materials are given on this page. User rights depend upon 

1. Kopiosto licences for educational institutions

2. Licenses of e-materials purchased by the library   

Kopiosto licences for educational institutions

The Ministry of Education and Culture has obtained photocopying licences on behalf of educational institutions in Finland. The licence covers the photocopying of materials for educational and research purposes insofar as no photocopying costs or fees are charged to students. The photocopying licence covers nearly all types of publications, such as factual literature, fiction, professional and scientific journals, and user manuals. In accordance with the photocopying licence:

  • a maximum of 20 pages / publication / academic term / student may be copied from: books, magazines, advertisements during a single academic term. However, copying more than half of any publication is not permitted.
  • a maximum of 10 pages / publication / academic term / student: sheet music and sheet music publications
  • textbooks, exercise books, answer books, published slides or transparencies may not be copied at all

The photocopying licence also covers the printing of works from digital sources and the photocopying of such prints. In principle, printed digital materials are subjected to the same restrictions as other materials: printing more than 20 pages of an individual publication is not permitted, and assignments or exercises may not be printed at all. A work printed from a digital source may not be stored on e-learning platforms or other such environments.

More information:

Kopiosto's digital permit allows you to scan printed copyright-protected publications and to copy text and images from open websites. The permit applies to both Finnish and international materials. These materials can be used in teaching, research, theses and practical work. The digital permit is specific to a single teaching group or group of teachers.

Saved materials can be made available on a closed intranet for the duration of a course or equivalent study module. Copied materials must be removed from the educational facility's network by no later than the end of the academic year. When using copies, place information on the source of the material on the copy. Copied materials may not be edited or modified, nor forwarded on by e-mail. More information on linking materials in Moodle.

During one academic year for a single group of students you may:

  • scan a maximum of 20 pages from a given publication, however no more than 20% of the publication.
  • scan an article published in an academic journal. The permit does not apply to articles / materials to which Haaga-Helia holds user rights based on another agreement or licence (e.g., article databases)
  • copy a maximum of 20 pages, which correspond to A4 size when printed, from a given website

The permit does not apply to workbooks or exercise books.

Some materials may contain a ban on copying, which could be marked in the publication. Kopiosto maintains a list of these copyright holders which have prohibited the digital copying of their work. The digital permit does not apply to materials whose digital use is licensed with other agreements and terms of use, e.g., databases in use at Haaga-Helia.

Kopiosto needs information on the use of works in order to distribute remunerations to the copyright owners. Teachers are requested to electronically stamp pages scanned from publications and report material copied from websites. However, reporting and stamping are not compulsory.  Kopiosto’s reporting and stamping service (in Finnish).

Online materials are generally copyright-protected. Copying of online materials and distributing the copies in a learning environment, intranet or other network environment requires permission from the copyright owner, and it must be requested separately from the author/other copyright holder.

Although online materials often appear freely accessible and free of charge, this is rarely the case. Usually, the author/copyright holder has expressed in some way how the material may/can be used. In many cases, the conditions of use etc. are “hidden” in the website, or they have to be retrieved via separate links or other sources.

Some online sources also offer open content licences, which means that the author grants the right to use the content on a worldwide basis subject to certain conditions. One such open licence content system is Creative Commons. It provides authors a simple way to govern how their works may be used, especially in electronic environments. Copyright owners can use Creative Commons licences to grant various different licences for the use of their materials. CC-licensed materials can be searched using search engines such as the  Creative Commons Search

CC-licensed material can also be copyright-protected, and as such it may not be freely available; the way in which the material may be used is determined by the CC licence issued by the author.

More information: Creative Commons

A licence is required for the recording of radio and TV programmes and their use for educational or research purposes. The Ministry of Education has obtained recording licences from Kopiosto, broadcasting companies and Tuotos, which represents film producers. The screening of a DVD film in educational contexts requires a separate licence, which means that a DVD acquired for private use (e.g. at home) may not be screened publicly for educational purposes. Recordings such as audio recordings or DVD films purchased, rented or borrowed from other parties may not be copied for educational use.

More information:

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Licensed e-materials and terms of use

The licences issued by Kopiosto do not include commercial licensed materials whose conditions of use are determined on a case-by-case basis.

Typically, the conditions of use cover the following:

  • How and for what purpose the e-material may be used
  • Who may use the material
  • The physical location (place of use) where the material may be used
  • How the material can be copied, printed, etc.
  • In general, the conditions of use exclude all commercial purposes (e.g. commercial tuition services)

The e-materials offered in the network of Haaga-Helia solely intended for use by Haaga-Helia staff and students for personal study and research purposes. Secondary use of materials is not permitted. Therefore, the conditions of use generally do not allow the use of e-materials as entrance exam materials or in other such contexts where the users are not members of Haaga-Helia staff or students.

The user is always responsible for reading the conditions of use, and they must be read before using the e-material in question. Copyright legislation does not recognise the concept of “good faith" (i.e. if a person does not know or hasn't read the content of the conditions of use, it does not relieve him/her from liability for the misuse or unlicensed use of the material).

More information on user licences

On using images

For information of copyright and legal use of images, please visit ImagOA guide by Aalto University.