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Using e-resources in teaching: Copyright and licences

Instructions for using copyright-protected materials

Instructions on using copyright-protected materials are given on this page.

1. Kopiosto licences for institutions of higher education
2. Tv and radio programs, movies, and videos in teaching
3. Licences of e-materials purchased by the library 
4. On using images

1. Kopiosto licences for institutions of higher education

Universities of Applied Sciences (UAS) together with universities have entered into an agreement with Kopiosto on a copying licence in effect starting 1 January 2023   . The licence enables teachers and other staff to copy materials for educational, research and administrative purposes. The same licence covers also students and their study assignments. The licence covers also open UAS education, specialisation and continuing education. You may not charge a copying, material or other fee for copies and you may not offer the copies for sale. The institution of higher education must obtain a separate licence from Kopiosto for copies for which students are charged a fee or other compensation.

The copying licence does not apply to materials whose digital use is licensed with other agreements and terms of use, e.g., databases and e-books in use at Haaga-Helia (see section 3. Licensed e-materials and terms of use).

The copying licence allows you to make copies from

 

The copying licence does not allow you to make copies from
  • printed publications
  • works, such as images or texts, that have been published on the internet with the copyright holder’s consent
  • e-books, publications behind a paywall or other digital publications to which you have contractual or subscription-based access (such as Haaga-Helia's databases and e-books) or which are freely available
  • works or publications which the copyright holder has included in the scope of Kopiosto’s licence, even if they would not otherwise be covered by the licence according to Section 2.2. See the list at www.kopiosto.fi/includedmaterials 

Check the copying licence for more detailed information on:

  • for what purpose you can use the copies
  • number of pages that can be copied
  • how copies can be distributed to students
  • using copies for distance, hybrid, and online learning
  • how to use and storage of copies and recordings of teaching situations
  • how you can use, distribute and store copies in research
  • using copies in administrative activities
  • workbooks or answer keys
  • a publisher’s digital learning materials
  • digital sheet music publications
  • digital standards
  • works from digital services covered by a separate agreement or licence, such as Haaga-Helia's databases and e-books
  • works created by private individuals and shared by them on social media, discussion forums, blogs or image-sharing services
  • works or publications the copying and use of which under Kopiosto’s licence have been prohibited by the copyright holder. See the list at www.kopiosto.fi/exclusions .

NOTE! The copying licence does not apply to works
covered by their own licence terms or usage rights,
such as:

  • audiovisual works, such as videos
  • recordings containing only music
  • software, computer games and databases
  • works that can be copied and used under a CC (Creative Commons) or similar open licence or right .

Kopiosto needs information on the use of works in order to distribute remunerations to the copyright owners. Teachers are requested to electronically stamp pages scanned from publications and report material copied from websites. However, reporting and stamping are not compulsory.  Kopiosto’s reporting and stamping service  (in Finnish).

More information:

Internetissä oleva aineisto on pääsääntöisesti tekijänoikeuden alaista. Korkeakoulujen kopiointilupa antaa korkeakouluille luvan Internetissä olevan aineiston kopioimiseen (katso välilehti Kopiointilupa lyhyesti). Kopiointilupa ei koske niitä aineistoja, joiden käyttöä lisensioidaan muilla sopimuksilla ja käyttöehdoilla, esim. Haaga-Helialla käytössään olevía tietokantoja ja e-kirjoja.

Vaikka Internetissä oleva aineisto näyttää usein helposti käytettävältä ja ilmaiselta, tämä ei useinkaan pidä paikkaansa. Yleensä aineiston tekijät/oikeudenhaltijat ovat jollakin tavalla tuoneet ilmi sen, miten aineistoa voi/saa käyttää. Tavallista on, että aineistoon liittyvät käyttöehdot yms. voivat olla ”piilotettuna” Internet-sivulla tai niitä joutuu jopa etsimään esim. linkkien takaa.

Internetissä on tarjolla myös ns. avoimesti lisensoitua sisältöä, jossa tekijä on jo valmiiksi antanut jatkokäyttöoikeudet kaikille maailman ihmisille tietyillä edellytyksillä. Yksi tällainen avoimen sisällön lisensointijärjestelmä on Creative Commons. Se mahdollistaa tekijöille yksinkertaisen tavan määrätä teostensa käyttämisestä erityisesti sähköisessä ympäristössä. Creative Commons lisensseillä oikeudenhaltija voi myöntää erilaisia lupia aineistonsa käyttämiseen. CC-lisensoituja aineistoja voi hakea esim. CC-hakukoneella Creative Commons Search http://search.creativecommons.org/ .

Myös CC –lisensoitu materiaali on tekijänoikeuden alaista, eikä se siten ole ns. vapaasti käytettävissä, vaan käyttöoikeus perustuu tekijän antamaan CC –lisenssiin.

Lisätietoa: Creative Commons Suomi

2. TV and radio programs, movies and videos in teaching

A licence is required for the performing or recording of radio and TV programmes for educational purposes. The licence obtained by the Ministry of Education from Kopiosto currently covers only pre-schools, comprehensive schools and upper secondary schools and free vocational education leading to a qualification. Licences are available from APFI , who represent audiovisual producers, and M&M Viihdepalvelu Oy , who sell a non-theatrical film licence. Such a licence is required, for example, for using programs or podcasts on YLE Areena in the classroom. It is possible, however, to link YLE Areena programs and podcasts to learning environments, such as Moodle.

The screening of a DVD film in educational contexts requires a separate licence, which means that a DVD acquired for private use (e.g. at home) may not be screened publicly for educational purposes. Recordings such as audio recordings or DVD films purchased, rented or borrowed from other parties may not be copied for educational use.

Videos published online are generally copyright-protected and a permission to screen them is usually required. For instance, YouTube's terms of service state that it is possible to view or listen to content for personal, non-commercial purposes. Screening in an educational context does not fall under this. Many video services enable content providers to upload videos with a Creative Commons licence CC BY.  Videos marked with a CC BY licence can be used in educational settings. However, keep in mind that some videos may have been uploaded to the video service with a CC licence without the permission of the copyright holder. In such cases, the responsibility for using such material lies with the user of the material. On YouTube, Information of the CC licence can be found under the video (see picture below).

Screen capture of a video on Youtube showing CC licence.

More information:

 

3. Licenced e-materials and terms of use

The licences issued by Kopiosto do not include commercial licensed materials whose conditions of use are determined on a case-by-case basis.Logo for e-materials

Typically, the conditions of use cover the following:

  • How and for what purpose the e-material may be used
  • Who may use the material
  • The physical location (place of use) where the material may be used
  • How the material can be copied, printed, etc.
  • In general, the conditions of use exclude all commercial purposes (e.g. commercial tuition services)

The e-materials offered in the network of Haaga-Helia solely intended for use by Haaga-Helia staff and students for personal study and research purposes. Secondary use of materials is not permitted. Therefore, the conditions of use generally do not allow the use of e-materials as entrance exam materials or in other such contexts where the users are not members of Haaga-Helia staff or students.

The user is always responsible for reading the conditions of use, and they must be read before using the e-material in question. Copyright legislation does not recognise the concept of “good faith" (i.e. if a person does not know or hasn't read the content of the conditions of use, it does not relieve him/her from liability for the misuse or unlicensed use of the material).

Material-specific terms of use are available on A-Z Databases list or from the library.

4. On using images

For information of copyright and legal use of images, please visit ImagOA guide by Aalto University.

Saavutettavuusseloste / Accessibility Statement