LibGuides: Using e-resources in teaching: Copyright and licences

1. Kopiosto licences for institutions of higher education

Kopiosto licence in short
Materials on the Internet

Universities of Applied Sciences (UAS) together with universities have entered into an agreement with Kopiosto on a copying licence in effect starting 1 January 2023. The licence enables teachers and other staff to copy materials for educational, research and administrative purposes. The same licence covers also students and their study assignments. The licence covers also open UAS education, specialisation and continuing education. You may not charge a copying, material or other fee for copies and you may not offer the copies for sale. The institution of higher education must obtain a separate licence from Kopiosto for copies for which students are charged a fee or other compensation.

The copying licence does not apply to materials whose digital use is licensed with other agreements and terms of use, e.g., databases and e-books in use at Haaga-Helia (see section 3. Licensed e-materials and terms of use).

The copying licence allows you to make copies from

The copying licence does not allow you to make copies from

printed publications
works, such as images or texts, that have been published on the internet with the copyright holder’s consent
e-books, publications behind a paywall or other digital publications to which you have contractual or subscription-based access (such as Haaga-Helia's databases and e-books) or which are freely available
works or publications which the copyright holder has included in the scope of Kopiosto’s licence, even if they would not otherwise be covered by the licence according to Section 2.2. See the list at www.kopiosto.fi/includedmaterials

Check the copying licence for more detailed information on:

for what purpose you can use the copies
number of pages that can be copied
how copies can be distributed to students
using copies for distance, hybrid, and online learning
how to use and storage of copies and recordings of teaching situations
how you can use, distribute and store copies in research
using copies in administrative activities

workbooks or answer keys
a publisher’s digital learning materials
digital sheet music publications
digital standards
works from digital services covered by a separate agreement or licence, such as Haaga-Helia's databases and e-books
works created by private individuals and shared by them on social media, discussion forums, blogs or image-sharing services
works or publications the copying and use of which under Kopiosto’s licence have been prohibited by the copyright holder. See the list at www.kopiosto.fi/exclusions.

NOTE! The copying licence does not apply to works
covered by their own licence terms or usage rights,
such as:

audiovisual works, such as videos
recordings containing only music
software, computer games and databases
works that can be copied and used under a CC (Creative Commons) or similar open licence or right .

Kopiosto needs information on the use of works in order to distribute remunerations to the copyright owners. Teachers are requested to electronically stamp pages scanned from publications and report material copied from websites. However, reporting and stamping are not compulsory. Kopiosto’s reporting and stamping service (in Finnish).

More information:

Internetissä oleva aineisto on pääsääntöisesti tekijänoikeuden alaista. Korkeakoulujen kopiointilupa antaa korkeakouluille luvan Internetissä olevan aineiston kopioimiseen (katso välilehti Kopiointilupa lyhyesti). Kopiointilupa ei koske niitä aineistoja, joiden käyttöä lisensioidaan muilla sopimuksilla ja käyttöehdoilla, esim. Haaga-Helialla käytössään olevía tietokantoja ja e-kirjoja.

Vaikka Internetissä oleva aineisto näyttää usein helposti käytettävältä ja ilmaiselta, tämä ei useinkaan pidä paikkaansa. Yleensä aineiston tekijät/oikeudenhaltijat ovat jollakin tavalla tuoneet ilmi sen, miten aineistoa voi/saa käyttää. Tavallista on, että aineistoon liittyvät käyttöehdot yms. voivat olla ”piilotettuna” Internet-sivulla tai niitä joutuu jopa etsimään esim. linkkien takaa.

Internetissä on tarjolla myös ns. avoimesti lisensoitua sisältöä, jossa tekijä on jo valmiiksi antanut jatkokäyttöoikeudet kaikille maailman ihmisille tietyillä edellytyksillä. Yksi tällainen avoimen sisällön lisensointijärjestelmä on Creative Commons. Se mahdollistaa tekijöille yksinkertaisen tavan määrätä teostensa käyttämisestä erityisesti sähköisessä ympäristössä. Creative Commons lisensseillä oikeudenhaltija voi myöntää erilaisia lupia aineistonsa käyttämiseen. CC-lisensoituja aineistoja voi hakea esim. CC-hakukoneella Creative Commons Search http://search.creativecommons.org/ .

Myös CC –lisensoitu materiaali on tekijänoikeuden alaista, eikä se siten ole ns. vapaasti käytettävissä, vaan käyttöoikeus perustuu tekijän antamaan CC –lisenssiin.

Lisätietoa: Creative Commons Suomi

2. Licenced e-materials and terms of use

The licences issued by Kopiosto do not include commercial licensed materials whose conditions of use are determined on a case-by-case basis.

Typically, the conditions of use cover the following:

How and for what purpose the e-material may be used
Who may use the material
The physical location (place of use) where the material may be used
How the material can be copied, printed, etc.
In general, the conditions of use exclude all commercial purposes (e.g. commercial tuition services)

The e-materials offered in the network of Haaga-Helia solely intended for use by Haaga-Helia staff and students for personal study and research purposes. Secondary use of materials is not permitted. Therefore, the conditions of use generally do not allow the use of e-materials as entrance exam materials or in other such contexts where the users are not members of Haaga-Helia staff or students. Entering licensed material into artificial intelligence tools is allowed only if the terms of use of the licensed material explicitly permits it.

The user is always responsible for reading the conditions of use, and they must be read before using the e-material in question. Copyright legislation does not recognise the concept of “good faith" (i.e. if a person does not know or hasn't read the content of the conditions of use, it does not relieve him/her from liability for the misuse or unlicensed use of the material).

Material-specific terms of use are available on A-Z Databases list or from the library.

3. TV and radio programs, movies and videos in teaching

Kopiosto provides current information on using moving images in teaching in Finnish and Swedish only. See our guide in Finnish.

More information:

4. On using images

For information on copyright and legal use of images, please visit ImagOA guide by Aalto University.

Using e-resources in teaching: Copyright and licences

Instructions for using copyright-protected materials